This article explains the basic terms and concepts of Ledgy and helps you to set up your account
- Add your Share Classes
- Add your Stakeholders
- Add your Transactions
- Add your Equity Plans
- Review Invitation Email
- Publish Transactions to go live
Onboarding: Steps to getting you set up
Create a company
- Go to app.ledgy.com and click on the Sign up here link
You'll receive an email from Ledgy in order to confirm your email address and with a link to set your password
- Follow the link on the email, it will take you to a Ledgy page to define your password
- Define your password and click Submit
After clicking Submit, you'll be redirected to your account's home page on Ledgy
- On this page, click on the Create New button to create a company in Ledgy
- Fill in the company data, read "Ledgy’s Data Processing Addendum” and activate the toggle to agree and create the company
Add your Share Classes
Add your company's currently existing share classes. You may also specify the share classes’ parameters such as voting rights, dividend rights, liquidation preference, anti-dilution, tax value or add notes. For more information, please read our article on share classes.
Add your Stakeholders
Ledgy considers a stakeholder every person with a stake in the company, or anyone with whom you would like to share documents, KPIs, or reports through Ledgy. For example, people with a stake in the company such as investors, employees, or founders, as well as, people with whom you would like to share information such as lawyers or advisors.
There are three ways of adding your stakeholders:
- Using the Add Stakeholder button, where you will be able to add each Stakeholder individually, filling out all the information you would like to track about them
- Using the Import button, where you can use Ledgy's excel stakeholder templates
- Using the Bulk button, where you can copy-paste the Stakeholders and their details from a spreadsheet directly to Ledgy.
For more on how to add stakeholders on Ledgy, please refer to our article adding stakeholders.
Note: When adding a stakeholder, the most important (and mandatory) field is the stakeholder's name, however, there are other parameters that are important and advisable to import from the beginning. For example, when you invite your Stakeholders to Ledgy, the email inserted in the field "Primary contact email" will be the email used to invite them (by default with Portfolio access - Learn more about access levels / Learn more about Inviting Stakeholders).
In addition, if you are planning to use our Document Templating in the future, there are several variables that can be used that involve stakeholder data, notably their Address or Custom Fields.
When adding a stakeholder, it is necessary to specify if a Stakeholder is a Natural Person or a Legal Entity (the default preset is Natural Person):
- When using the Add Stakeholder button, click on the Stakeholder details, and select Person or Legal Entity
- Using the Bulk button, on the "Type" column you should write "natural" if the stakeholder is a natural person, or alternatively write "legal" if the stakeholder is a legal entity
- Using the Import button, under "Template", you can select the Natural Person or the Legal Entity template
You will always be able to edit any of the stakeholders' details later and/or add more information, such as the group they belong to (founders, employees, investors, etc.), their address, nationality, birth date, notes, etc.
Add your Transactions
Ledgy’s Cap Table is built out of transactions. A transaction is an event such as an investment, convertible loan, employee option pool creation, employee grant, etc. As such, all of your historic events should be added as a transaction, in order to build your cap table chronologically.
Start by adding the first historic transaction of your cap table, which is usually the Incorporation/Founding. To do so, go to the Ownership > Transactions page, and click Add Transaction > Incorporation.
Then, you may continue to add your historic transactions by clicking again on the Add transaction button and selecting the relevant transaction you want to add, and filling in the relevant fields.
Note: Everything on Ledgy can be edited at any time, and thus, after adding any type of transaction, it's possible to click on the transaction's Three Dot Menu > Edit to change any of the transaction's details
Add your Equity Plans
To add your Pools, go to the Equity Plans > Pools page, click on the Add Pool button and fill out the relevant fields. Learn more about Creating a Pool.
Once you have created a pool, you can grant from it. This can be done by going to the Equity Plans > Grants page and clicking on the Add Grant button. Learn more about Granting options
Review Portfolio Access Invitation Email
To review the invitation email, go to Company Settings > General and under the Email Templates section, click on the Review button. The "Stakeholder invitation" window will appear, and there you will find a preset template for the stakeholder invitation email.
If needed, change and adapt the template's Subject and Message, as this will be the invitation email sent to the Stakeholders you invite to Ledgy in the future (this template can be edited at any time).
Note: the invitation email being edited corresponds to the one sent when inviting a stakeholder to Portfolio Access. For the time being, this is the only email that can be edited
Publish Transactions to go live
Finally, the last step of the setup is to publish the transactions and go live.
When clicking the Publish button a "Review and publish changes" window will pop up. In this window, you'll see a toggle saying "Invite stakeholders now", if you'd like to invite all your stakeholders at this time, you may click on this toggle to activate it (it turns green); if you wouldn't like to invite them, you should leave this toggle unactivated (it remains grey).
Note: Kindly refer to the next point on this article to see how to invite stakeholders granularly
Click on the Publish button of this window, to accept and publish the transactions, making them visible to the stakeholders that have or will be invited to Ledgy (if they have not been invited to Ledgy, they will not see this).
After finalizing your cap table, the next step is to invite your stakeholders, so that you may give them access to their dashboard, share reports, KPIs, and documents with them, and improve the process of investor and employee relations.
Learn more about how to invite your stakeholders.
- Don't forget that everything can be edited at any time (even after publishing)
- When looking for more actions, check the 3 dots for more options
Happy cap tabling!