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How to create a Notice of Exercise using document templating?

With its workflow automation features, Ledgy allows you to automatically fill in a Notice of Exercise template with the variables on Ledgy.

Creating the Template 

A notice of exercise usually contains the stakeholder’s details, the date of the exercise, the share price and the amount exercised. 

To create a template that can automatically fill in with the information on Ledgy, you can use the following variables: 

Stakeholder details: 

{stakeholder.name}

{stakeholder.address.line1}

{stakeholder.address.line2}

{stakeholder.address.postcode}

{stakeholder.address.city}

{stakeholder.address.country}

Date of the exercise: {date}

Share price: {sharePrice}

Amount of shares: {amount} 

If there are more variables in your document template, make sure to have a look at our extensive list of available variables for Ledgy to automatically replace, here. 

 

A notice of exercise template would therefore look something like this:

Screenshot 2020-08-03 at 16.42.51

Download a Notice of Exercise template, here. 

Using the Template 

Once you have created your template, you can use it in Ledgy’s workflow automation:   

  1. Upload the template on Ledgy by going to Equity plans > Templates and Uploading the document. (You can also upload via the Data Room. The template will also be saved in the Data Room).
    Then once it is uploaded click on the drop-down menu for Grant Exercising documents and choose the corresponding document template.
  2. You can then find the options that need exercising and click the three-dot menu on the right-hand side and click Exercise options or you can also click the arrows that appear on the right side when you hover your mouse over the grant transaction that says Exercise (depends on where you are looking). To add the exercise documents, click on Document templating and signature workflow and turn on the toggle for Create transaction documents for templating. Fill in the rest of the information needed and click Exercise.
    If you have already created the exercise transaction, you can go to the three-dots on the right-hand side of the exercise transaction and click Create documents from templates
  3. Once this is recorded on Ledgy, the corresponding document will be automatically filled in, formatted to pdf and attached to the exercise transaction. 

    Here is a 2 minute video on how to perform this action: 

     

    The next step would potentially be to prepare signature requests for the document, learn how, here. If a document is signed on Ledgy, the document attached to the transaction is automatically replaced by the signed document.