How to create a Stock Option Grant using document templating?

With its workflow automation features, Ledgy allows you to automatically fill in a Stock Option Grant template with the variables on Ledgy.

Creating the template 

A Stock Option Grant usually contains the stakeholder’s details, the date of the grant, the strike price, the amount exercised, and the vesting schedule. 

To create a template that can automatically fill in with the information on Ledgy, we can use the following variables: 

Stakeholder name: {}

Date of the grant: {date} 

Strike price: {currency} {strikePrice}

Amount of shares: {amount} 

Vesting: {vesting.duration}, {vesting.cliff}, {vesting.interval}, {vesting.startDate}

If there are more variables in your document template, make sure to have a look at our extensive list of available variables for Ledgy to automatically replace, here. 

A Stock Option Grant template would therefore look something like this: 

Download a Stock Option Grant template, here. 

Using the Template 

Once you have created your template, you can use it in Ledgy’s workflow automation:   

  1. Upload the template on Ledgy by going to Equity plans > Grants > Document Workflows and clicking on the Upload button. (You can also upload via the Data Room or the Company Settings. The template will also be saved in the Data Room).
    Then once it is uploaded click on the drop-down menu for Option, warrant or phantom grant documents and choose the corresponding document template.  
  2. When creating a grant transaction in the Equity Plans > Grants tab, add the grant documents by clicking on Document templating and signature workflow and turn on the toggle for Create transaction documents for templating once inside the transaction window. Fill in the rest of the information needed and click Save.
    If you have already created the grant transaction, you can go to the three-dots on the right-hand side of the grant transaction and click Create documents from templates
  3. Once this is recorded on Ledgy, the corresponding document will be automatically filled in, formatted to pdf and attached to the grant transaction. 

Here is a 2 minute video on how to perform this action: 

Note that you can click on the comments for a description. 

The next step would potentially be to prepare signature requests for the document, learn how, here. If a document is signed on Ledgy, the document attached to the transaction is automatically replaced by the signed document. 

*This article and its template document can also be used for Phantom Stock Grants, by specifying “virtual” or “phantom” stock in the document. The rest is relatively the same.